Run Every Client Project the Same Way
Project setup, timesheets, billing and scope changes follow the same steps for every client and team, with a record of who approved what.
Client Work Moves Fast. Approvals Should Keep Up.
Firms run many client projects at once, across different teams. When each team sets up projects, approves time and handles changes its own way, delivery varies, billing goes wrong and nobody sees the full picture.
Each team sets up and approves projects differently.
Staff are assigned by chat and spreadsheet.
Timesheets and billing are approved without a set process.
Client changes are handled differently every time.
Internal rules are hard to keep consistent as you grow.
One Way of Working for Every Engagement
APES puts your approval steps and rules into the daily work, so every client project follows the same steps from kick-off to invoice.
Project setup
Every new project is set up, approved and run the same way.
Staffing and assignments
Assignments are approved based on availability and your rules.
Time and billing
Timesheets, billing entries and chargeable work are approved the same way every time.
Client changes
Scope changes are reviewed, approved and tracked before they reach the project.
What Professional Firms Run on APES
Example
New project and client engagement
Today: work starts before the scope, team and terms are agreed.
The project is raised with the client, scope and team.
The commercial terms are added.
The partner or manager approves. Above your limit, it goes up a level.
Work starts.
The record is kept.
Example
Timesheets and billing
Today: time is approved late or not at all, and invoices go out wrong.
Staff submit their time against the project.
APES checks it against the project and your rules.
The manager approves or sends it back.
Only approved time goes on the invoice.
Example
Staffing and assignments
Today: people are double-booked, or assigned without anyone signing off.
The project asks for people with the right skills.
Availability is checked.
The resource manager approves.
The assignment is recorded.
Example
Client change requests
Today: extra work is agreed in an email, and nobody bills for it.
The change is logged with the client's request.
The impact on time and cost is added.
The manager approves it.
The project and billing are updated.
The record is kept.
These are examples of how a process can run in APES. Yours is built around your own steps and rules.
Tell Us Where Client Work Gets Stuck
Share the process and what makes it difficult today. We will show you how it would run in APES.
What Running Your Firm on APES Gets You
Common Questions
Do I need to replace my accounting or timesheet software?
No. APES sits alongside the systems you already run and covers the requests and approvals that happen around them.
Can each team or client have its own approvers?
Yes. Roles, teams and approval limits are set up to match how your business is organised.
Do I need a developer?
No. Systems in APES are configured, not coded. Our team sets up the first version with you.
What happens after I get in touch?
Our team contacts you to understand the process and what makes it difficult, then walks you through how it would work in APES.
Every Client. Every Project. The Same Way Every Time.
Tell us the process that causes your firm the most trouble today. We will show you how it would run in APES.
Share Your Process