Custom ERP, built around how your business works.
Keep your accounting and HR software. We build everything else, in one workspace.
One system for the daily work your accounting and HR don't cover.
APES is an AI-assisted business process system, made by Appnicorn. Each area of work is a module, built to fit your company. Your accounting and HR plug in alongside.
A business process is how a piece of work gets done, step by step. Like this laptop purchase, as it looks in APES:
- RequestedFarah Aziz · 3 Oct, 09:12
- Manager approvedDaniel Wong · 3 Oct, 11:40
- Quotes received, PO raisedPurchasing · 6 Oct, 15:05
- Director sign-offAbove RM 3,000 limit · due today
- Received and paidGoes to your accounting
Indicative screen of APES · sample data
Other processes you already run every day
Accounting records the money. HR records the people. Who runs everything in between?
Your accounting and HR systems do their jobs well. But most of the daily work that decides your profit happens between them, on WhatsApp, in spreadsheets and on paper.
Does its job
- Ledgers and accounts
- Invoices and payments
- Tax and reports
Runs on chats, files and memory
- Purchase approvals buried in WhatsApp
- Stock counted in spreadsheets
- Consignment stock at customers nobody tracks
- Orders and delivery notes on paper
- The way of working only your company has
This is where money leaks. It's also where APES works.
Does its job
- Payroll
- Staff records
- Leave and attendance
Your money is leaving. Quietly.
You won't find these as a line in your monthly reports, but every one of them comes out of your profit.
Your best people spend the day chasing.
Hours go into asking, reminding and checking, not into work that grows the business.
Some bills get paid twice. Some never get sent.
Duplicate payments, missed charges and missing stock slip through when nobody sees the whole picture.
People leave. So does the know-how.
How the job was done was never written down. The next person starts from zero.
Big calls made on numbers nobody trusts.
Four spreadsheets, four different totals, and a decision that can't wait.
You can't fix what you can't see. APES makes it visible.
What does chasing cost you every year?
Move the sliders to match your company. This is your own estimate of time spent chasing approvals, updates and figures.
650 working days a year spent asking, waiting and checking. That's before duplicate payments, missing stock or a late decision.
Your estimate · not a figure measured by AppnicornEvery module, shaped to your business needs.
Accounting and HR software often come with extra features for stock, purchasing or projects. They are built for the books, the same for every company, and rarely fit how you really work. APES modules are built around your business.
- Same screens and fields for every company
- Few or no approval steps
- Standard reports, then export to Excel
- Your steps, fields and documents
- Your approval levels and limits
- The numbers you manage by, live
Your accounting keeps the books. APES runs the rest of the business. The modules below are examples. If what you need isn't here, we build it.
Buy, stock and sell
Deliver and serve
Run and control
For your industry
The answers you need, a click away.
This is what your team works in every day. Every screen is set up around your company: your modules, your fields, your numbers.
Real APES screen · sample data
- Your numbers on one screenRequests waiting, claims this month, orders issued, by department.
- Your records, your columnsEach list shows the fields your company uses, with filters and status.
- Your tasks, waiting for youEverything that needs your approval, with due dates.
Know where every project stands. Without asking anyone.
Progress, owner, deadline and risk for every project, updated as your team works.
| Project | Owner | Progress | Due | Status |
|---|---|---|---|---|
| New branch opening, Penang | ALAina | 78% | 14 Nov | On track |
| Warehouse move | KSKumar | 52% | 28 Nov | At risk |
| Office fit-out, Level 3 | DWDaniel | 91% | 07 Nov | On track |
| Customer portal launch | FAFarah | 35% | 02 Dec | At risk |
| Year-end stock count | MTMei Ting | 20% | 31 Oct | Overdue |
Indicative screen of APES · sample data
See who is overloaded, before it slows everyone down.
Know stock levels in every branch, right now.
Nothing slips. Late work is flagged on its own.
Find any record and its full history, in seconds.
Indicative views of APES · sample data
Run the whole company from one screen.
Every approval waiting, every order in progress and every ringgit committed, live, without asking anyone for a report.
Protect profit
- Spending stays inside your rulesLimits and approval levels are checked before money goes out.
- Stock you can account forEvery movement recorded with who and when, in every branch.
- A record of every actionA tamper-evident audit trail, kept as the work happens.
Improve cash flow
- Nothing stuck waitingEvery task has an owner and a deadline. Late work is flagged early.
- See cash tied up in stockStock levels and consignment stock at customers, by location.
- Decide on today's numbersOne source of truth for every report and every meeting.
Control costs
- One workspace, not many toolsEnter it once and everyone uses the same record.
- Know-how that belongs to youHow the work is done is built into the system, not kept in one head.
- Grow without the chaosCopy what works to the next team or branch.
"How did we do this month?" Two very different answers.
Ask, wait, and still not be sure.
- The answer arrives days later
- The totals don't match
- You decide anyway, on a guess
Open APES. The answer is already there.
- Live, by department and branch
- One set of records behind every number
- You decide in minutes, with confidence
Illustrative figures
Start with the process that hurts most.
You don't change everything at once. We fix one process first. Once it runs well, we add the next.
- 01
Understand
We map the work that runs between your accounting and HR, and where it costs you.
- 02
Propose
You get a written proposal with the steps, owners, rules and cost.
- 03
Build
We build it in APES, load your data and train your team.
- 04
Grow
We add the next module when you're ready, without starting again.
Questions directors ask first.
Why doesn't APES include accounting and HR?
Because you already have them. Every company runs accounting and HR software, and moving to a new one is costly and disruptive. So we leave them in place, build everything else your business needs, and bring it all into one workspace.
Our accounting software already has stock or purchasing features. Why APES?
If they're enough, keep using them. Those features are built for the books and are the same for every company. When you need your own steps, fields, approvals or reports, an APES module is built around how you work, and it sits in one workspace with your accounting.
Will it work with our accounting software?
APES connects to your accounting where it's needed. Tell us which software you use, and your proposal will show how the two work together.
Which modules can you customise?
All of them. Steps, fields, approval levels, documents and reports are set up to how your company works.
Our process is unusual. Can you still build it?
Yes. That's the work we're best at. Bring us the process, and if no module fits, we design a new one with you.
How much does it cost?
It depends on the process we build. Once we understand it, we send you a written proposal with the cost.
How long does it take?
That depends on the process too. Your proposal includes a timeline. We start with one module, so you see it working early.
Will you run our daily work?
No. We build and set up the system and train your team. Your staff run the daily work in APES.
Show us where your business is losing money.
Tell us about the one task or approval that frustrates you most. We'll show you how it would run in APES.
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