Run Your Business Processes on One Platform
From loan approvals to stock control to claims, APES runs the process from start to finish, so nothing depends on someone remembering the rules.
APES is a modular platform for the processes behind your business. Our team builds the first version with you, and you adjust it as the business changes.
What APES Does For Your Business
Every business runs on processes. Someone asks for something, someone checks it, someone approves it, and it gets done. APES is the place where that happens, so it follows the same steps every time and leaves a record.
You describe the process
Tell us how it works today. Spreadsheets, WhatsApp, email, paper forms, whatever you use now.
We set it up in APES
Our team builds the form for the request, the approval steps, and who can see what. You do not write any code.
Your team just uses it
Requests go to the right person. Steps cannot be skipped. Every decision is recorded with who made it and when.
Pick your kind of business to see the same idea in your world.
Example
Buying materials
Today: purchase requests arrive by email and chat, and nobody is sure who approved what.
The request is raised with the item, amount and supplier.
The budget is checked.
The manager approves. Above your limit, it goes to a director.
The purchase order goes out.
The record is kept.
Example
Moving stock between branches
Today: branches ask for stock on WhatsApp, and the numbers drift.
The branch asks for stock in APES.
The warehouse approves the transfer.
The movement is logged.
Both branches see the same record.
Example
Approving a payment
Today: payments are approved from a spreadsheet and an email trail.
The request is raised with the invoice.
The budget is checked, and duplicates are caught.
The right approver signs off.
It is approved for payment.
The record is kept.
Example
Handling a damaged delivery
Today: problems are handled by phone call, and the outcome is not written down.
The driver logs the problem with details.
A supervisor reviews it.
The decision is made, such as redeliver, credit or close.
The outcome is recorded against the delivery.
Example
Approving an extra cost on site
Today: extra costs are agreed verbally, and the budget finds out later.
The site team submits the change.
The project manager reviews it.
A director approves anything above your limit.
The approved cost goes on the record.
Example
Leave and staff claims
Today: forms are passed around, and some get lost.
Staff submit the request.
It goes to the right manager automatically.
The manager approves or sends it back.
The record is kept for everyone to see.
Different business, same pattern: someone asks, the right person checks, it is approved or sent back, and the record is kept. Whatever your process or industry, APES runs it that way.
These are examples of how a process can run in APES. Yours is built around your own steps and rules.
Meet APES
A short introduction to what APES is and how it runs your processes.
The Problem Is Not Just Your Systems. It Is What Runs Between Them.
Most companies already have ERP systems, workflows, approvals and SOPs. But processes still live across disconnected tools, spreadsheets and people's memory, and the rules are not always followed when the work is done.
Approvals vary by person
Different people apply different standards, so the same request gets different answers.
Rules are skipped
Required steps are missed when people are busy, and nobody notices until later.
Decisions become inconsistent
Outcomes depend on who handled the request, not on a set rule.
Exceptions happen without control
Overrides and special cases happen without approval or a record.
We Give Businesses a Working System for Every Process
We build and deploy working modules for the processes that run your business, each with its own rules and approvals.
Instead of stitching together spreadsheets, manual approvals and separate tools, your business runs on APES. Each process is built, tracked and approved in one place.
Find The Gaps
Where approvals or records go missing between your tools and teams.
Set The Rules
Agree one set of rules, so every team follows the same steps.
Run The Process
Approvals and checks happen before each step is carried out.
APES In Action
A short overview of the platform.
What You Can Build On APES
APES gives you the building blocks. Our team puts them together with you around your own process.
Your Own Records, Forms And Screens
Track exactly what your business needs, such as customers, assets, orders or requests, with the forms, lists and dashboards your team uses.
Approval Workflows
Any process that needs sign-off can get one. You decide who approves, in what order and under what conditions, with deadlines and escalation when something waits too long.
Roles And Permissions
Decide exactly who can see, edit or approve what, mapped to your real organisation.
Audit Trail Included
Every record, approval and change goes into a tamper-evident audit trail as the work happens, showing who did it and when.
AI Proposes. APES Authorises.
AI can read, summarise, extract and draft inside your workflows. You can also connect your own AI assistant to your workspace to help plan new modules. It acts for a named person, never beyond that person's rights, and a person approves before anything goes live.
Works Alongside Your Tools
APES does not require ripping out your existing tools. It fills the gap they leave, and can connect to accounting, email, e-signing and other systems.
What Running on APES Gets You
Control
Actions follow the rules and approval steps you set.
Consistency
Teams and departments follow the same steps and make the same decisions.
Visibility
See where every request is and what is waiting for approval.
Accountability
Every approval, rejection and action is recorded with who did it and when.
Tell Us The Process You Want To Fix
Share the process and what makes it difficult today. We will show you how it would run in APES.
Modules Built On APES
Each module comes with its own rules and approvals. Yours can be built the same way.
DPO & DPMS
Data protection records, DPIA screening and request deadlines in one place, with Appnicorn acting as your outsourced Data Protection Officer.
Consignment Stock
Your sales personnel count the stock at each outlet from a phone. APES compares each count with the one before it, records the difference as sales and creates the sales order. Transfers, adjustments and returns need approval first.
How We Work With Clients
Share Your Process
Tell us how the work runs today and where it gets difficult.
Map The Steps
We map how requests, approvals and decisions currently move.
Design The Rules
We set up the records, approval steps and roles with you.
Set Up In APES
Our team builds the first version in APES with you.
Adjust As You Grow
Change the process as your business changes. The rules change with it.
How It Works
APES is the platform that runs your business processes, from request to approval to completion, with approvals and records built into every step.
1. Define The Process
Set the steps, conditions and workflow for how the process should run.
2. Set The Approvals
Decide who approves, in what order and with what authority.
3. Check Before Each Step
Conditions and policies are checked before an action is carried out.
4. Stop What Does Not Fit
Actions that do not follow the process are blocked or sent for approval.
The Layer That Runs What Your Systems Only Record
APES fills the gap between having a process and running one. It gives each business function a working module where rules and approvals are applied automatically.
Tell Us What Is Slowing Your Team Down
Most businesses do not realise how much of their operation still runs on manual work until they see it mapped out. Share your process and we will show what APES could take off your plate.
What This Looks Like in Reality
Take a finance department where daily transactions are processed without checks built into the system. With APES, approvals, budget checks and validation run before the action is carried out.
Without APES
A finance team can use the system, but nothing stops a step being skipped:
- Payments are released without approval.
- Budgets are exceeded.
- Duplicates happen.
With APES
The checks run before the action is carried out:
- Approvals are required.
- Budgets are checked.
- Invalid actions are blocked.
Manufacturing & Supply Chain
Run production, procurement and cross-department approvals as one workflow.
Finance-heavy Organisations
Run financial approvals and reconciliation with a full record of every step.
Logistics & Distribution
Run dispatch, delivery and exception handling across every execution team.
Construction & Project-based Businesses
Run budgets, approvals and site accountability from one system.
Healthcare Organisations
Run approvals and records for sensitive processes with a full history.
Retail & Multi-branch Operations
Run standardised operations and approvals across every branch.
Built By Appnicorn
Appnicorn is an IT company based in Petaling Jaya. We have spent years building business systems across Malaysia, including web and mobile apps, e-commerce platforms, lending systems and IT architecture, for businesses in retail, financial services and property.
That experience is what APES is built on. It is our main product: a platform where any business can run the processes and approvals it needs, without a custom development project. We also act as outsourced Data Protection Officer for companies under the PDPA, with our DPMS module built on APES.
Our approach stays the same regardless of the product: your business vision, our purpose. We build around what you are trying to achieve, not the other way around.
202101001813 (1402111-P)
Unit 803, Block A,
Pusat Dagangan Phileo Damansara 1,
No. 9, Jalan 16/11, Off Jalan Damansara,
46350 Petaling Jaya, Selangor, Malaysia.
Common Questions
Do I need a developer to build something in APES?
No. Systems in APES are configured, not coded. Our team sets up the first version with you, and new or custom modules can be built when you need them.
Do I need to replace the tools I already use?
No. APES can sit alongside what you already run and cover the parts that are missing, rather than replacing everything at once.
What if this does not fit my industry?
APES is not built around one industry. It is a platform for running the records, approvals and tracking any business needs. It suits manufacturing and supply chain, finance, logistics and distribution, construction, healthcare, retail and multi-branch businesses, and others.
What happens after I share my process?
Our team gets in touch to understand the process and the difficulties, then walks you through how it would work in APES.
A Process Isn't Done When It's Defined. It's Done When It Runs, and Runs the Same Way Every Time.
We help businesses run every process on one platform, with approvals and rules applied the same way each time.
Share Your Process