Custom ERP that fits your business and acts before it costs you.
Built around how your company works, with your own rules, deadlines and reminders applied as the work happens. Keep your accounting and HR software. We build everything else, in one workspace.
One system for the daily work your accounting and HR don't cover.
APES is an AI-assisted business process system, made by Appnicorn. Each area of work is a module, built to fit your company. Your accounting and HR plug in alongside.
A business process is how a piece of work gets done, step by step. Like this laptop purchase, as it looks in APES:
- RequestedFarah Aziz · 3 Oct, 09:12
- Manager approvedDaniel Wong · 3 Oct, 11:40
- Quotes received, PO raisedPurchasing · 6 Oct, 15:05
- Director sign-offAbove RM 3,000 limit · due today
- Received and paidGoes to your accounting
Indicative screen of APES · sample data
Other processes you already run every day
Accounting records the money. HR records the people. Who runs everything in between?
Your accounting and HR systems do their jobs well. But most of the daily work that decides your profit happens between them, on WhatsApp, in spreadsheets and on paper.
Does its job
- Ledgers and accounts
- Invoices and payments
- Tax and reports
Runs on chats, files and memory
- Purchase approvals buried in WhatsApp
- Stock counted in spreadsheets
- Consignment stock at customers nobody tracks
- Orders and delivery notes on paper
- The way of working only your company has
This is where money leaks. It's also where APES works.
Does its job
- Payroll
- Staff records
- Leave and attendance
Your money is leaving. Quietly.
You won't see these costs in your reports, but each one eats into your profit.
Your best people spend the day chasing.
Hours go into asking, reminding and checking, not into work that grows the business.
Some bills get paid twice. Some never get sent.
Duplicate payments, missed charges and missing stock slip through when nobody sees the whole picture.
People leave. So does the know-how.
How the job was done was never written down. The next person starts from zero.
Big calls made on numbers nobody trusts.
Four spreadsheets, four different totals, and a decision that can't wait.
Most of these are found at month-end, after the money is gone. APES catches them while there is still time to act.
What is manual work really costing your business?
Pick the problem that sounds most like your business and answer one or two quick questions. See what it could be costing you each year, and how much APES could help you save.
- Our team spends hours on manual workChasing updates, re-typing, reports by hand
- We lose sales because follow-ups are missedEnquiries and quotes nobody follows up
- Money goes missing without anyone noticingWrong prices, unbilled work, missing stock
- We start over every time someone leavesNew staff take weeks to learn the job
- Your challenge. Pick the one that costs you the most. You can check the others after.
- Your numbers. Answer one or two quick questions. Not sure? Choose "Not sure yet" and we use a typical figure.
- The cost. See what it could be costing you a year, a month and over 5 years, plus the costs that don't show up in the figure.
- How APES helps. See your possible saving with APES, a before-and-after, and a sample APES screen for your problem.
Every figure is an estimate based on your answers and stated assumptions, such as an average salary of RM3,500 a month. It is not a quote or a promise of results.
Every module, shaped to your business needs.
Accounting and HR software often come with extra features for stock, purchasing or projects. They are built for the books, the same for every company, and rarely fit how you really work. APES modules are built around your business.
- Same screens and fields for every company
- Few or no approval steps
- Problems found in the report, after the fact
- Your steps, fields and documents
- Your approval levels and limits
- Your deadlines, with reminders and escalation
Your accounting keeps the books. APES runs the rest of the business. The modules below are examples. If what you need isn't here, we build it.
Buy, stock and sell
Deliver and serve
Run and control
For your industry
Built around your rules. Acting on them before it costs you.
Most systems record what already happened, so problems turn up in the month-end report. APES applies the rules you set while the work is happening, so the right person deals with it while there is still time.
You find out after the money is gone.
- A supplier is paid twice, and it shows up at month-end
- An approval sits for days until someone chases it
- A deadline is missed before anyone notices
The problem is handled before it costs you.
- Spending is checked against your limits before money goes out
- The approver is reminded, then it moves up if nobody acts
- Reminders go out before the due date, and late work is flagged
Stops it before it happens.
A purchase above your limit can't go ahead until the right person approves it.
Tells the right person, on time.
Every task has an owner and a due date. Reminders go out before it's due.
Moves it up if nobody acts.
Still waiting after the deadline? It goes to the next person, so nothing sits unseen.
Shows you only what needs you.
What's waiting, overdue or held, on one screen. Everything running normally stays out of the way.
Every rule is yours. That's what makes it custom.
Your spending limits, your approvers, your deadlines and who hears about it when work is late. We set them up around how your company works, APES applies them every time, and we change them as your business changes.
- WHENA purchase request is submittedAny department
- IFThe amount is above RM 3,000Your limit
- THENDirector approves within 1 working dayReminder sent before it's due
- IF LATEEscalated to the Managing DirectorEvery step recorded: who, what and when
Sample rule · your limits, people and deadlines are set to fit your company
APES doesn't guess the future. It makes sure your own rules are followed, every time.
The answers you need, a click away.
This is what your team works in every day. Every screen is set up around your company: your modules, your fields, your numbers.
Real APES screen · sample data
- Your numbers on one screenRequests waiting, claims this month, orders issued, by department.
- Your records, your columnsEach list shows the fields your company uses, with filters and status.
- Your tasks, waiting for youEverything that needs your approval, with due dates and reminders.
Know where every project stands. Without asking anyone.
Progress, owner, deadline and risk for every project, updated as your team works.
| Project | Owner | Progress | Due | Status |
|---|---|---|---|---|
| New branch opening, Penang | ALAina | 78% | 14 Nov | On track |
| Warehouse move | KSKumar | 52% | 28 Nov | At risk |
| Office fit-out, Level 3 | DWDaniel | 91% | 07 Nov | On track |
| Customer portal launch | FAFarah | 35% | 02 Dec | At risk |
| Year-end stock count | MTMei Ting | 20% | 31 Oct | Overdue |
Indicative screen of APES · sample data
See who is overloaded, before it slows everyone down.
Know stock levels in every branch, right now.
Reminded before it's due. Escalated if it's late.
Find any record and its full history, in seconds.
Indicative views of APES · sample data
Run the whole company from one screen.
Every approval waiting, every order in progress and every ringgit committed, live, without asking anyone for a report.
Protect profit
- Spending stays inside your rulesLimits and approval levels are checked before money goes out.
- Stock you can account forEvery movement recorded with who and when, in every branch.
- A record of every actionA tamper-evident audit trail, kept as the work happens.
Improve cash flow
- Nothing stuck waitingEvery task has an owner and a deadline. Reminders go out before it's due, and late work moves up to the next person.
- See cash tied up in stockStock levels and consignment stock at customers, by location.
- Decide on today's numbersOne source of truth for every report and every meeting.
Control costs
- One workspace, not many toolsEnter it once and everyone uses the same record.
- Know-how that belongs to youHow the work is done is built into the system, not kept in one head.
- Grow without the chaosCopy what works to the next team or branch.
"How did we do this month?" Two very different answers.
Ask, wait, and still not be sure.
- The answer arrives days later
- The totals don't match
- You decide anyway, on a guess
Open APES. The answer is already there.
- Live, by department and branch
- One set of records behind every number
- You decide in minutes, with confidence
Illustrative figures
Start with the process that hurts most.
You don't change everything at once. We fix one process first. Once it runs well, we add the next.
- 01
Understand
We map the work that runs between your accounting and HR, and where it costs you.
- 02
Propose
You get a written proposal with the steps, owners, rules, deadlines and cost.
- 03
Build
We build it in APES, load your data and train your team.
- 04
Grow
We add the next module when you're ready, without starting again.
Frequently asked questions.
Why doesn't APES include accounting and HR?
Because you already have them. Every company runs accounting and HR software, and moving to a new one is costly and disruptive. So we leave them in place, build everything else your business needs, and bring it all into one workspace.
Our accounting software already has stock or purchasing features. Why APES?
If they're enough, keep using them. Those features are built for the books and are the same for every company. When you need your own steps, fields, approvals or reports, an APES module is built around how you work, and it sits in one workspace with your accounting.
What makes APES proactive?
It applies the rules you set while the work is happening. Spending above your limit waits for the right approval, tasks get reminders before they're due, and anything still waiting after the deadline moves up to the next person. APES doesn't predict the future. It makes sure your own rules are followed, every time.
Can we change the rules later?
Yes. Your limits, approvers and deadlines are part of your custom setup, so they change as your business changes.
Will it work with our accounting software?
APES connects to your accounting where it's needed. Tell us which software you use, and your proposal will show how the two work together.
Which modules can you customise?
All of them. Steps, fields, approval levels, documents and reports are set up to how your company works.
Our process is unusual. Can you still build it?
Yes. That's the work we're best at. Bring us the process, and if no module fits, we design a new one with you.
How much does it cost?
It depends on the process we build. Once we understand it, we send you a written proposal with the cost.
How long does it take?
That depends on the process too. Your proposal includes a timeline. We start with one module, so you see it working early.
Will you run our daily work?
No. We build and set up the system and train your team. Your staff run the daily work in APES.
Tell us what slows your business down.
Tell us about the one task or approval that frustrates you most. We'll show you how it would run in APES.
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