Keep Every Site and Every Budget Under Control
Purchases, variation orders, progress claims and site requests follow the same steps on every project, with a record of who approved what.
Costs Slip When Approvals Happen Outside the System.
Every project involves site teams, project managers, subcontractors and head office. When purchases, variations and claims are agreed by phone or on WhatsApp, budgets run over and payments get delayed.
Commitments are agreed on site before anyone approves them.
Budgets run over from unchecked purchases and variations.
Each project or site approves things its own way.
Claims and payments wait too long for sign-off.
Head office cannot see what is happening on site.
One Way of Working From Site to Office
APES puts your approval steps and budget limits into the daily work, so every project follows the same steps from planning to handover.
Project steps
Approvals, variations and progress updates follow the same steps on every project.
Purchasing and subcontractors
Material purchases and subcontractor work are checked against the budget and approval levels first.
Budgets and variations
Change orders and cost changes are checked and approved before work goes ahead.
Progress claims and payments
Claims are checked, approved and tracked through to payment.
What Construction Teams Run on APES
Example
Project purchases and commitments
Today: materials are ordered from site before anyone checks the budget.
The site raises the request with the item, quantity and supplier.
APES checks it against the project budget and your limits.
The project manager approves. Above your limit, it goes to a director.
The order goes out.
The commitment is recorded against the project.
Example
Variation orders
Today: extra work is agreed verbally, and the budget finds out later.
The site team submits the variation with the cost.
The project manager reviews it.
A director approves anything above your limit.
The approved cost goes on the project record.
Example
Progress claims and payments
Today: claims pass between site and office by email, and payments are delayed.
The subcontractor claim is logged with the work done.
The site confirms the progress.
The project manager approves the amount.
Finance approves the payment.
The record is kept.
Example
Site-to-office requests
Today: site requests get lost in chat groups, and head office cannot see where they stand.
The site logs the request in APES.
It goes to the right person in the office.
It is approved or sent back.
Site and office see the same record.
These are examples of how a process can run in APES. Yours is built around your own steps and rules.
Tell Us Where Your Projects Get Stuck
Share the process and what makes it difficult today. We will show you how it would run in APES.
What Running Your Projects on APES Gets You
Common Questions
Do I need to replace my accounting or project software?
No. APES sits alongside the systems you already run and covers the requests and approvals that happen around them.
Can each project have its own approvers and limits?
Yes. Roles, projects and approval limits are set up to match how your business is organised.
Do I need a developer?
No. Systems in APES are configured, not coded. Our team sets up the first version with you.
What happens after I get in touch?
Our team contacts you to understand the process and what makes it difficult, then walks you through how it would work in APES.
Every Site. Every Approval. The Same Way Every Time.
Tell us the project process that causes the most trouble today. We will show you how it would run in APES.
Share Your Process