Need a Data Protection Officer? Get One Without Hiring One.
The PDPA now requires organisations above certain thresholds to appoint a Data Protection Officer. Appnicorn acts as your outsourced DPO, and runs the work in DPMS, our data protection system built on APES.
You May Need a DPO If Your Organisation Does Any of These
Under the amended PDPA and the Commissioner's DPO guideline, a data controller or processor must appoint a DPO if it goes above certain thresholds:
Processes personal data on a large scale, above a certain number of people.
Processes sensitive personal data, including financial information, above a certain number of people.
Carries out regular and systematic monitoring of personal data.
Not sure where you stand? Tell us about your organisation and we will talk it through with you.
Why Organisations Need a DPO and DPMS
Data protection now means knowing what personal data you collect, why, where it is kept, who can see it, how long you keep it, and how you handle incidents and requests. A DPO oversees all of this. Without a system, that means chasing spreadsheets, emails and deadlines. DPMS gives your DPO one place for it.
Register your DPO
The DPO's details are submitted to the PDP Commissioner within the required time after appointment, and their business contact is published.
Report breaches on time
Data breaches are reported to the Commissioner, and to affected people where needed, within the required timelines.
Answer data requests on time
DPMS gives each data subject request a deadline, with a reminder before it falls due.
Appnicorn As Your Outsourced DPO
The PDPA guideline allows an outsourced service provider to act as your DPO. Appnicorn takes on that role, so you do not need to hire one in-house.
Every organisation is different, so the scope of the DPO service is agreed with you, based on your situation and the PDPA requirements. The work is tracked in DPMS, so you can always see what has been done.
We act as your DPO
No in-house hire needed.
Scope agreed with you
Shaped around your organisation and the PDPA.
Work tracked in DPMS
Registers, deadlines and reports in one place.
What DPMS Does Today
Your PDPA registers, checks and deadlines in one place, available now.
Processing Activity Register
What personal data you collect, why, where it comes from, how long you keep it, and who owns it.
DPO Appointments
Your DPO appointment details, kept in one place.
DPIA Screening
Each activity is checked against the thresholds. DPMS records whether a DPIA is needed and why, and checks again when details change.
Data Subject Requests
Each request is logged with a response deadline and a reminder.
Incident Register
Incidents are logged with deadlines built around the PDPA timelines.
Vendor / Processor Register
Vendors that handle personal data, with review dates.
DPIA Register
Your impact assessments, kept in one place.
Privacy Risk Register
Risks are scored by likelihood and impact, and graded automatically.
Mitigation Actions
The steps that reduce each risk, with owners and due dates.
Approvals and Roles
Key records need DPO approval. Sensitive details are hidden from people who should not see them.
Tamper-Evident Audit Trail
Who changed what, and when, recorded as it happens.
DPO Dashboard
Risks, open requests and incident deadlines on one screen.
Not Sure If You Need a DPO?
Share a few details about your organisation. We will talk through your situation and how we would act as your DPO.
Common Problems We Help Solve
How We Work With You
Discovery and scope
We learn about your business, departments, systems, data flows, vendors and current documents.
DPMS workspace setup
We set up the workspace for your scope, departments, users, approvals and registers.
Register setup
We build the first records: processing activities, DPIAs, risks, vendors, incidents and requests.
Owners and approvals
We set owners, reviewers, escalation points, due dates and approval steps.
DPO support and review
Ongoing outsourced DPO support, advice, review and management reporting, as agreed with you.
Keep improving
We review open issues, strengthen controls and keep the records up to date.
Why Choose Appnicorn
Common Questions
Does my organisation need a DPO?
You may need one if you process personal data or sensitive personal data above certain thresholds, or carry out regular and systematic monitoring of personal data. If you are not sure, talk to us and we will go through your situation with you.
Can the DPO be outsourced?
Yes. The PDPA guideline allows an outsourced service provider to act as DPO. Appnicorn takes on that role for you.
Is DPMS available now?
Yes. DPMS is a module built on APES, and the features on this page are available today.
Does DPMS make us compliant?
No system can promise that on its own. DPMS gives your DPO one place for the PDPA registers, checks and deadlines, built around the PDPA timelines, with a record of every action.
How much does it cost?
It depends on the scope of the DPO service and the DPMS setup. We discuss it with you directly.
This page is general information about the PDPA and is not legal advice.
Need a DPO? Let's Talk.
Share a few details about your organisation. We will discuss your situation, how Appnicorn would act as your outsourced DPO, and how DPMS would be set up for you.
Talk To Us About Your DPO