Every Purchase Approved Before It Happens.
Purchase requests, supplier choices and orders follow your approval steps, budgets and supplier rules, with a record of who approved what.
The Buying Process Is There. It Is Just Not Always Followed.
Most businesses have a buying process on paper. In practice, purchases are made outside it, approvals get skipped, and the supplier rules are forgotten when something is urgent.
Purchases are made before anyone approves them.
Staff buy outside the agreed process.
Spending runs over budget before anyone notices.
Suppliers are picked without following your rules.
Nobody can see what has been requested, approved or ordered.
One Buying Process, From Request to Order
APES puts your approval steps, budgets and supplier rules into the daily work. Each request is checked when it is raised, before anything is ordered.
Purchase requests and approvals
Every request goes to the right approver. Above your limit, it goes up a level.
Budgets and spending limits
Budgets and limits are checked before anything is committed.
Suppliers and your rules
Purchases follow your approved supplier list and buying rules.
Clear accountability
Every request, approval and order is recorded with who did it and when.
What Procurement Teams Run on APES
Example
Purchase request to order
Today: requests come by WhatsApp and email, and orders go out before anyone approves them.
The request is raised with the item, amount and supplier.
APES checks the budget and the approved supplier list.
The manager approves. Above your limit, it goes to a director.
The purchase order goes out.
The record is kept.
Example
Adding a new supplier
Today: new suppliers are used before anyone checks them.
The supplier is proposed with their details.
The required checks are completed.
The right person approves or rejects them.
Approved suppliers are added to the list.
Example
Comparing quotations
Today: quotes sit in email, and it is unclear why one supplier was chosen.
The quotations are attached to the request.
The choice and the reason are recorded.
The approver reviews and signs off.
The order goes to the chosen supplier.
Example
Receiving the goods
Today: deliveries are signed for on paper, and problems are found when the invoice arrives.
The delivery is checked against the order.
Any short or damaged items are logged.
The receipt is confirmed.
Finance sees the same record before paying.
These are examples of how a process can run in APES. Yours is built around your own steps and rules.
Tell Us How Your Business Buys Today
Share the process and what makes it difficult today. We will show you how it would run in APES.
What Running Procurement on APES Gets You
Common Questions
Do I need to replace my accounting or ERP system?
No. APES sits alongside the systems you already run and covers the requests and approvals that happen around them.
Can different amounts go to different approvers?
Yes. Approval limits, roles and departments are set up to match how your business is organised.
Do I need a developer?
No. Systems in APES are configured, not coded. Our team sets up the first version with you.
What happens after I get in touch?
Our team contacts you to understand the process and what makes it difficult, then walks you through how it would work in APES.
Every Purchase. Every Approval. The Same Way Every Time.
Tell us how purchasing works in your business today. We will show you how it would run in APES.
Share Your Process