Run Every Store the Same Way
Stock requests, refunds, discounts and staff claims follow the same steps in every branch, with a record of who approved what.
Retail Moves Fast. Approvals Get Left Behind.
Every day your stores handle purchases, stock, discounts, refunds and staff requests. When each branch does it a little differently, money leaks out and nobody can see the full picture.
Payments go out before anyone approves them.
Spending goes over budget because nobody checked in time.
The same transaction is entered twice, or entered wrong.
Busy staff find a way around the steps.
When something goes wrong, nobody can tell who approved it.
One Way of Working for Every Store
APES puts your approvals and rules into the daily work itself, so each branch follows the same steps without anyone having to remember them.
Store operations
Every outlet follows the same steps for the same task, from stock requests to maintenance jobs.
Purchasing and stock
Every stock or purchase request is checked against your budget, approved suppliers and approval levels before it goes ahead.
Approvals and escalations
Discounts, refunds and expenses go to the right person. Above your limit, they go up a level.
One view of every branch
See requests, approvals and where everything stands across all your outlets, in one place.
What Retailers Run on APES
Example
Purchase and stock requests
Today: stock is ordered in a hurry, sometimes over budget or from a supplier nobody approved.
The branch raises the request with the item, quantity and supplier.
APES checks it against the budget and approved suppliers.
The area manager approves. Above your limit, it goes to a director.
The order goes out.
The record is kept.
Example
Refunds and discounts
Today: each store decides on its own, and unapproved refunds and discounts slip through.
Staff log the refund or discount with the reason.
Small amounts go to the store manager. Larger ones go up a level.
It is approved or sent back.
The decision is recorded against the sale.
Example
Store maintenance and requests
Today: repair requests are sent by phone or chat, and some are never followed up.
The store logs the problem with details.
It goes to the right team.
Costs above your limit are approved first.
The job is done and closed.
The record is kept.
Example
Leave, claims and rosters
Today: each branch handles leave and claims its own way, and forms go missing.
Staff submit the request.
APES checks it against your policy.
The right manager approves or sends it back.
The record is kept, the same way in every branch.
These are examples of how a process can run in APES. Yours is built around your own steps and rules.
Tell Us Which Store Process You Want To Fix
Share the process and what makes it difficult today. We will show you how it would run in APES.
What Running Your Stores on APES Gets You
Common Questions
Do I need to replace my POS or accounting system?
No. APES sits alongside the systems you already run and covers the requests and approvals that happen around them.
Can each branch have its own approvers and limits?
Yes. Roles, branches and approval limits are set up to match how your business is organised.
Do I need a developer?
No. Systems in APES are configured, not coded. Our team sets up the first version with you.
What happens after I get in touch?
Our team contacts you to understand the process and what makes it difficult, then walks you through how it would work in APES.
Every Store. Every Approval. The Same Way Every Time.
Tell us the store process that causes the most trouble today. We will show you how it would run in APES.
Share Your Process